Documentation refers to any document that contains information that can be reviewed and retrieved at a later point. This includes records created on paper or in physical form, as well those that are created digitally by using computer programs, such as spreadsheets, word processors, and image editing software. In the majority of companies, documentation follows the same set of conventions and standards to ensure that each new document has some degree of similarity in form and structure to documents from the past. This helps create consistency and transparency into the workflow of documentation within the organization and ecosystem.
Digital files are usually assigned a unique filename, which helps distinguish them from traditional records. This helps organize the files and provides a way for users to retrieve information without opening multiple documents to locate it. Documentation is often organized into folders making it easier for users to find specific records within a larger collection of data items.
Apple applications like Pages and TextEdit and many third-party apps from the Mac App Store, allow you to create a wide range of documents. This includes reports and letters, essays financial charts and graphs and presentations, slide shows and more. These documents can be used on different platforms, allowing an easy collaboration between team members.