A secure dataroom is a virtual room with enhanced security systems. It’s used to keep and transfer confidential documents during sensitive transactions like M&As and due diligence. Many companies across industries rely on secure data rooms to ensure compliance with regulations and safeguard sensitive data from cyber attacks and other threats.
A secure data room typically comes with two-factor authentication. It also allows you to see the IP address that is associated with the device, as well as the location from which users are logging into. You can also set granular permissions on which documents and what activities the user is permitted to perform. Some of the most advanced secure data room options allow you to limit access to certain files using the unique link or password. This may hinder users from sharing files that they have visited.
Another important security measure is encryption during transit and at rest. This will ensure that even if the server hosting data is compromised, accessed data won’t be accessible to unauthorized parties. Some virtual data rooms also employ a zero-trust private content network to expand this to other applications and workloads, ensuring that even the most sensitive information is protected on devices, including email, managed file transfer, application programming interfaces (APIs), and web forms.
Many secure data room providers permit you to add digital watermarks. They are visible when viewing PDF documents online, however they can be removed with an application like Adobe Acrobat. Watermarks are helpful to identify if the document you download is duplicate.
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